Time-Tracking Software For Your Remote Staff

Time-Tracking Software For Your Remote Staff

Unlike office-based staff, it can be more challenging to see how your remote staff or virtual assistant spend their time on different tasks. If you’re considering remote working for your staff, you will likely want to have a way of finding out when they work and what they get done in the time.

If you’re a virtual assistant, you may also want to show your clients how you spend your time or find out when you’re at your most productive.

This is where time-tracking software comes in.

 There are plenty of these types of tools available that track the time spent on different tasks as well as show

With software that records hours worked and tasks completed, this will make a significant difference to not only getting a record of hours worked – but it will analyse which of these hours are the most productive.

Aside from being used to record your staff’s use of time when working away from the office, some time-tracking software can go even further than that to assist with analysing time spent and advising on how time is spent most productively.

Time is so precious and finding out where it is well-spent or wasted – as well as how wasted time can cost your business money – could be well worth it in the long-term.

Here’s a guide to 5 types of popular, effective and easy-to-use time tracking software for your staff


Simple to sign up, and starting with a free service for up to 5 users, no wonder Toggl is so popular with virtual assistants as a time tracker. There are other premium plans available for more advanced functions or if you have a team. There’s a free 30-day trial for each package and you can switch packages at any time.

Advanced features include importing data, creating easy-to-read reports and analysis of the way that time is being spent with some helpful tips as you your team’s time can be better spent.

Toggl has a range of blog posts and tips around topics such as productivity which can really help to improve aspects of your business.


My Hours

This is a cloud-based tool offering both a free version and a a paid version at either 72 a year or $7 per month. It offers a timer that’s visible on each member of staff’s desktop and can be started and stopped to show the times worked.

Pro benefits offered include invoice templates to easily send out invoices, reports you can create to compare how your staff have spent their time and the ease of looking at all your different projects.

For more information, visit here.


Time Doctor

This tool offers to take screenshots of work being done as well as recording time. For $9.99 per user, per month, you can get access to a breakdown of time spent on different tasks, on multiple projects and some payroll features. There is also the option to add this as a mobile app.

A bonus is that Time Doctor will give you a little nudge if you find yourself getting distracted with other things!

To find out more, visit here.



Starting from $4.99 per user, per month, offers a web timer that is easy to operate and can be synchronised with your mobile phone, for times you work from your phone.

$10.75 or $22.45 per user per month will bring your team advanced features, including project templates, invoicing and 50 GB of storage.

Paymo also offers accessibility to Gantt charts and other templates with its premium price plan, as well as an informative blog about effective project management.



Another cloud-based time tracker that works like a licence that your purchase each year.

For a single user, it’s $19.99 and for 3 users it works out at $18.99 per person, per year.

This time tracked can record the times for tasks on multiple projects and resources, storing them all into one location so they’re easy to access.

For more information, visit Klok.


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